Administrative Services Phone: (505) 396-8521
100 North Main, Suite 11 Fax: (505) 396-5684
Lovington, NM 88260 e-mail: kmclaughlin@leacounty.net
LEGAL NOTICE OF INVITATION FOR BIDS
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 4WD 1/2-TON PICKUP
LEA COUNTY ENVIRONMENTAL SERVICES
BID #7 - (08-09)
DUE DATE: AUGUST 20, 2008 - 3:00 P.M.
The Lea County Commissioners will receive sealed bids in the Conference Room, First Floor, Lea County Courthouse, Lovington, New Mexico, for one (1) new 08/09 4WD 1/2-Ton Pickup.
Invitations for Bids and all related information will continue to be available on Lea County’s web site at www.leacounty.net or by contacting the Administrative Services Department, Courthouse, 100 N. Main, Suite 11, Lovington, New Mexico 88260-4030, (505) 396-8521.
Gary Schubert, Chairman
Hobbs Daily News Sun August 6, 2007
TERMS AND CONDITIONS
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 4WD 1/2-TON PICKUP
LEA COUNTY ENVIRONMENTAL SERVICES
BID #7 - (08-09)
DUE DATE: AUGUST 20, 2008 - 3:00 P.M.
1. The Terms and Conditions will form part of the contract between the County and the successful bidder. Failure to comply with all of the Terms and Conditions may subject the offer to rejection.
2. All bids will be sealed, addressed and delivered to: The Administrative Services Department, Lea County Courthouse, 100 North Main, Suite 11, Lovington, New Mexico 88260-4030. Please mark the outside of the envelope " BID # 7 ". It is the bidder's responsibility to see that the bid arrives on time. Late bids, FAXes, telegrams or telephone bids will not be accepted.
3. Each bidder is to submit its bid on the form provided. The form must be fully completed.
4. All bids are FOB Lea County Courthouse, Lovington, New Mexico.
5. The bid will exclude all State taxes. Nontaxable transaction certificates will be issued if requested.
6. Any resident business registered with the State Purchasing Agent may list its Resident Certification Number.
7. All bidders will be notified by letter of the Board's award.
8. Final inspection and acceptance will be made at the destination. Any product rejected at the destination for non-conformance with specifications will be removed, at the Vendor's risk and expense, promptly after notice of rejection.
9. The Bidder agrees that the product(s) furnished under this order will be covered by the most favorable commercial warranties given to any customer. Bidder agrees not to disclaim warranties of fitness for a particular purpose or merchantability.
10. Bid specifications indicate the minimum standard of quality, performance or other pertinent characteristics required. All items equal or exceeding these specifications will be considered. All options, variations or exceptions to specifications must be listed.
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TERMS AND CONDITIONS
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 4WD 1/2-TON PICKUP
LEA COUNTY ENVIRONMENTAL SERVICES
BID #7 - (08-09)
DUE DATE: AUGUST 20, 2008 - 3:00 P.M.
11. All bid items are to be new, unless otherwise specified as an exception.
12. The County reserves the right to waive technical irregularities in the form of the offer which do not alter price, quality or quantity, and to reject any or all offers when it is in the best interest of the County to do so.
13. In signing this bid, the Vendor certifies that there has been no direct or indirect action in restraint of free competitive bidding in connection with this bid submitted to Lea County.
14. The Lea County Procurement Policy and the New Mexico Procurement Code, 13-1-28 through 199, NMSA, 1978, will apply to this procurement and prevail over any inconsistent terms and govern all interpretations of contract documentation. In addition, criminal laws prohibit bribes, gratuities and kickbacks.
15. The County’s policy on requests for copies of bid/proposal information is as follows:
a. Terms and Specifications are available at no charge to vendors who will be responding directly to bids or proposals.
b. Submit a written request detailing what information you would like to receive.
c. There will be a charge of $1.00 per page by check or money order made payable to Lea County at the following address:
Lea County
Administrative Services Dept.
100 North Main, Suite 11
Lovington, NM 88260
The fee must be paid before the information is released.
Charges will apply to any sub-contractors requesting our mailing list. The sub-contractor may then contact vendors directly regarding information on the specifications.
16. According to state procurement regulations, any protest of the award must be submitted in writing within fifteen (15) days of written notice of award to:
Finance Director
Lea County Courthouse
100 N. Main, Suite 11
Lovington, NM 88260
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SPECIFICATIONS AND CONTRACTUAL TERMS
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 4WD 1/2-TON PICKUP
LEA COUNTY ENVIRONMENTAL SERVICES
BID #7 - (08-09)
DUE DATE: AUGUST 20, 2008 - 3:00 P.M.
Lea County is seeking bids for one (1) new full-size 2008 / 2009 4WD 1/2-ton pickup with 145" wheel base. The vehicle must equal or exceed the following:
MINIMUM REQUIREMENTS
G.V.W. 7500 pounds
Body: Supercab
Engine: 5.4 Liter, gas
Transmission: Five-speed with overdrive, automatic
Axle Front Disconnect
Axle, Rear Limited Slip Differential 3.73 ratio
Brakes: Power, four wheel anti-lock.
Bumper: Heavy duty rear step bumper.
Color: White
Doors: Power locks / power windows.
Fuel Tanks: Maximum fuel capacity available.
Glass: Factory standard tint all around.
Keys: Three (3) complete sets.
Mirrors: Outside - right/left below eye level. Inside - non-glare.
Stereo: AM/FM, CD
Seats: Cloth. Front - bucket, center console. Rear - manufacturer’s standard.
Steering: Power, tilt wheel / cruise control.
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SPECIFICATIONS AND CONTRACTUAL TERMS
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 4WD 1/2-TON PICKUP
LEA COUNTY ENVIRONMENTAL SERVICES
BID #7 - (08-09)
DUE DATE: AUGUST 20, 2008 - 3:00 P.M.
Tires: All Terrain
Wheel Base: 145 inches.
Towing: Trailer towing package and class three receiver hitch less ball mount.
Windshield Wipers: Two-speed intermittent with washer.
Warranty: Minimum 3 Years / 36,000 Miles.
Vehicle will include all original equipment as supplied by manufacturer. Upon delivery of vehicle all fuel tanks and reservoirs must be filled to full capacity.
Upon delivery to Lea County premises, the odometer mileage MAY NOT register over 100 miles. Any vehicle delivered with an odometer reading of 101 or more will be assessed the prevailing New Mexico State rate per mile, as determined by the NM Department of Finance & Administration. This assessment will be deducted from final payment.
Parts and service must be available in Lea County. No dealer advertisement may appear on the vehicle.
Delivery will be FOB to Lea County Courthouse, Lovington, NM. Awarded dealer will contact Environmental Director Randy Smith at (575) 399-0170 for delivery instructions.
The Terms and Conditions are incorporated herein by reference.
End of specifications.
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BID FORM
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 4WD 1/2-TON PICKUP
LEA COUNTY ENVIRONMENTAL SERVICES
BID #7 - (08-09)
DUE DATE: AUGUST 20, 2008 - 3:00 P.M.
DEALER NAME:__________________________________________
4-Wheel Drive 1/2-T. Pickup
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PRICE (Including delivery) |
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Price (Including Delivery) : |
$
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Year / Model / Brand : |
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Delivery Date : |
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Warranty : |
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Parts & Service Available in Lea Co.? – Where ? |
Yes_____ No_____ |
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State Res. Pref. No. ( if any ): |
Yes_____ No_____ # :_________ |
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Meets Specs ? |
Yes_____ No_____ |
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Option, Exceptions, or Var. ?
( If so, list them on the options page ) |
Yes_____ No_____ |
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BID FORM
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 4WD 1/2-TON PICKUP
LEA COUNTY ENVIRONMENTAL SERVICES
BID #7 - (08-09)
DUE DATE: AUGUST 20, 2008 - 3:00 P.M.
If the product(s) offered do not meet specifications, all exceptions or variations are set forth on the following page.
I have read and understand the Terms and Conditions and Specifications and Contractual Terms. I agree to comply with such and warrant that the product offered is as represented in this Bid Form.
__________________________________ _________________________________
Signature Name (Typed/Printed)
__________________________________ _________________________________
Company Position
__________________________________ _________________________________
Address Telephone Number
__________________________________ _________________________________
City, State, Zip FAX Number
__________________________________ ________________________________
E-Mail Address Tax ID #
State of ___________________)
)ss.
County of __________________)
_______________________________(name), being duly sworn, deposes and says that he/she is
_____________________(title) of _______________________(company) and all foregoing questions
and all statements herein contained are true and correct.
Subscribed and sworn to before me this _________ day of ___________________, 20____.
____________________________________
Notary Public
My commission expires:
_______________________
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OPTIONS, EXCEPTIONS OR VARIATIONS
LEA COUNTY, NEW MEXICO
ONE (1) NEW 08/09 4WD 1/2-TON PICKUP
LEA COUNTY ENVIRONMENTAL SERVICES
BID #7 - (08-09)
DUE DATE: AUGUST 20, 2008 - 3:00 P.M.
Please state each and every option, exception, or variation to the specifications (if any) for the products or services offered. Please sign below and return with your offer.
THERE ARE OPTIONS, EXCEPTIONS OR VARIATIONS._________________________
Signature
THERE ARE NO OPTIONS, ETC. LISTED. The products or services offered on this Invitation to Bid, meet or exceed all Specifications, Terms and Conditions as described in said Invitation to Bid without exceptions. I understand products or services not meeting all Specifications, Terms and Conditions will be rejected and all costs will be borne by the seller.
_______________________________
Signature