________________________________________________________________________________________
Administrative Services Phone: (505) 396-8521
100 North
LEGAL NOTICE OF
INVITATION FOR BIDS
ONE (1) NEW 08/09
2WD UTILITY VEHICLE
BID # 6 - (08-09)
DUE DATE: AUGUST 20, 2008 - 3:00 P.M.
The Lea County
Commissioners will receive sealed bids in the Conference Room, First Floor, Lea
County Courthouse,
Invitation for Bids
and all related information are available on Lea County’s web site at www.leacounty.net
or by contacting the Administrative Services Department, Courthouse, 100 N.
Main, Suite 11, Lovington, New Mexico 88260-4030, (505) 396-8521.
Gary
Schubert, Chairman
TERMS AND
CONDITIONS
ONE (1) NEW 08/09
2WD UTILITY VEHICLE
BID # 6 - (08-09)
DUE DATE: AUGUST 20, 2008 - 3:00 P.M.
1. The Terms and Conditions will form part
of the contract between the County and the successful bidder. Failure to comply with all of the Terms and
Conditions may subject the offer to rejection.
2. All bids will be sealed, addressed and
delivered to: The Administrative
Services Department, Lea County Courthouse, 100 North Main,
3. Each bidder is to submit its bid on the
form provided. The form must be fully
completed.
4. All bids are
5. The bid will exclude all State
taxes. Nontaxable transaction
certificates will be issued if requested.
6. Any resident business registered with
the State Purchasing Agent may list its Resident Certification Number.
7. All bidders will be notified by letter
of the Board's award.
8. Final inspection and acceptance will be
made at the destination. Any product
rejected at the destination for non-conformance with specifications will be
removed, at the Vendor's risk and expense, promptly after notice of rejection.
9. The Bidder agrees that the product(s)
furnished under this order will be covered by the most favorable commercial
warranties given to any customer. Bidder
agrees not to disclaim warranties of fitness for a particular purpose or
merchantability.
10. Bid specifications indicate the minimum
standard of quality, performance or other pertinent characteristics
required. All items equal or exceeding
these specifications will be considered.
All options, variations or exceptions to specifications must be listed.
-Page 1 of 2-
TERMS AND
CONDITIONS
ONE (1) NEW 08/09 2WD
UTILITY VEHICLE
BID # 6 - (08-09)
DUE DATE: AUGUST 20, 2008 - 3:00 P.M.
11. All
bid items are to be new, unless otherwise specified as an exception.
12. The
County reserves the right to waive technical irregularities in the form of the
offer which do not alter price, quality or quantity, and to reject any or all
offers when it is in the best interest of the County to do so.
13. In
signing this bid, the Vendor certifies that there has been no direct or
indirect action in restraint of free competitive bidding in connection with
this bid submitted to
14. The
Lea County Procurement Policy and the New Mexico Procurement Code, 13-1-28
through 199, NMSA, 1978, will apply to this procurement and prevail over any
inconsistent terms and govern all interpretations of contract
documentation. In addition, criminal
laws prohibit bribes, gratuities and kickbacks.
15. The
County’s policy on requests for copies of bid/proposal information is as
follows:
A.
Terms
and Specifications are available at no charge to vendors who will be responding
directly to bids or proposals.
b. Submit a written request detailing what
information you would like to receive.
c. There will be a charge of $1.00 per page by check or money
order made payable to
Administrative Services Dept.
100
North
The
fee must be paid before the information is released.
Charges will apply to any
sub-contractors requesting our mailing list.
The sub-contractor may then contact vendors directly regarding
information on the specifications.
16. According
to state procurement regulations, any protest of the award must be submitted
in writing within fifteen (15) days of written notice of award to:
Finance
Director
100
N.
-Page 2 of 2-
SPECIFICATIONS
& CONTRACTUAL TERMS
ONE (1) NEW 08/09 2WD UTILITY VEHICLE
BID # 6 - (08-09)
DUE DATE:
AUGUST 20, 2008 - 3:00 P.M.
MINIMUM REQUIREMENTS
Full size, 4 door, 2 WD, minimum
7 passenger (Tahoe, Expedition,
Air bags: Dual,
minimum
Air cond: Factory, front and rear
Axle: Front-disconnect
front axle with heavy duty transfer case
Rear-limited
slip rear differential or functionally equivalent
Brakes: Power,
4 wheel antilock
Color: White
exterior / khaki interior
Doors: Power
lock with power windows
Engine: 5.3
liter V8, minimum, with heavy duty automatic transmission
Fuel tank: maximum
available
Glass: Factory
tint all around
GVW: 6,400
pounds minimum
Keys: 3
complete sets
Mats: Vinyl
floor mats front and rear
Mirrors: OUTSIDE-
Right/left below eye level
INSIDE- non glare, day/night
Misc:
Power steering, tilt wheel, cruise control, keyless entry, automatic headlamps
Radio: AM/FM/CD
with navigation
Seats: Front-Captain
chairs, cloth, for 2 passengers with center console with drink holders, 12V auxilary power outlet and storage compartment.
Second row- bench cloth
seat
Third row-bench cloth
seat (fold flat to the floor)
Steps: Factory installed side step (nerf bar/running board type)
Tires: Factory standard radials, full
size spare (not located in cargo area)
Wheel
base: 116 inches minimum
Wipers: Front and rear - 2 speed wipers with
intermittent capability, washer and defogger
DELIVERY TO:
Terms & Conditions incorporated herein
by reference.
End of Specifications
BID FORM
ONE (1) NEW 08/09 2WD UTILITY VEHICLE
BID # 6 - (08-09)
DUE DATE: AUGUST 20, 2008 - 3:00 P.M.
DEALER NAME:__________________________________________
|
|
TOTAL PRICE (Including
delivery) |
|
Price (Including Delivery) : |
$ |
|
Year / Model / Brand
: |
|
|
Delivery Date : |
|
|
Warranty : |
|
|
Parts & Service
Available in Lea Co.? – Where ? |
Yes_____ No_____ |
|
State Res. Pref. No.
( if any ): |
Yes_____ No_____ # :_________ |
|
Meets Specs ? |
Yes_____ No_____ |
|
Option, Exceptions,
or Var. ? ( If so, list them
on the options page ) |
Yes_____ No_____ |
-Page 1 of 2-
BID FORM
ONE (1) NEW 08/09 2WD UTILITY VEHICLE
BID # 6 - (08-09)
DUE DATE: AUGUST 20, 2008 - 3:00 P.M.
If the product(s) offered do not meet specifications, all
exceptions or variations are set forth on the following page.
I have read and understand the Terms and Conditions and Specifications
and Contractual Terms. I agree to comply
with such and warrant that the product offered is as represented in this Bid
Form.
_________________________________ ________________________________
Signature Name (Typed/Printed)
__________________________________ _________________________________
Company Position
__________________________________ _________________________________
Address Telephone Number
__________________________________ _________________________________
City, State, Zip FAX Number
________________________________
Tax ID #
State of ___________________)
)ss.
County of __________________)
_________________________________(name), being duly sworn, deposes and says that he/she is
_________________________(title) of __________________________(company) and all
foregoing questions
and all statements herein contained are true and
correct.
Subscribed and sworn to before me this
_________ day of ___________________, 20_____.
___ _______________________________
Notary Public
My commission expires:
_______________________
-Page 2 of 2-
OPTIONS, EXCEPTIONS OR VARIATIONS
SIX (6) NEW 07/08 2WD 1/2-TON PICKUPS
BID # 6 - (08-09)
DUE DATE: AUGUST 20, 2008 - 3:00 P.M.
Please state each and every option, exception, or variation to the
specifications (if any) for the products or services offered. Please sign below and return with your
offer.
THERE ARE OPTIONS, EXCEPTIONS OR VARIATIONS._________________________
Signature
THERE ARE NO OPTIONS, ETC. LISTED. The products or services offered on this
Invitation to Bid, meet or exceed all Specifications,
Terms and Conditions as described in said Invitation to Bid without
exceptions. I understand products or
services not meeting all Specifications, Terms and Conditions will be rejected
and all costs will be borne by the seller.
_______________________________
Signature